Talent Management Programs can seem daunting and cumbersome to leaders and HR inside organizations. Yet, when you refer to the “talent” of the company, you are referring to the most precious commodity within an organization. Companies do not exist without people and when you think of and plan for the appropriate development of these precious commodities, things can get complicated and seem complex. However, if you keep in mind that people are people and we are all one of them, it really can simplify what often seems to be quite complex. We all know how we like to be treated and what motivates us and keeps us engaged in our work. We all also know that this is unique for everyone; however, if you follow the five d’s of Impactful Talent Management (or consider these the five “dos”), your organization can implement impactful yet simple talent management and development programs.

1. Define what you are talking about.

The first “do” is to have clear definitions. You want to be clear what you mean when you refer to the talent of an organization. Is it the entire workforce or is it a subset of the workforce who is considered “talented”? Most companies use talent synonymously with the words employees or workforce; yet, some refer to “talent” as the high potential employees. Neither is right or wrong, but the most important thing is to be clear with your definitions. If talent equates to the overall workforce, then who are the high performers or high potentials? Are they just that (high performers or high potentials) or are they called something else that distinguishes them from the overall workforce? Whatever you decide to call your workforce and your high performing and high potential employees is fine; just remember to define it clearly and be sure everyone is on the same page and speaking the same language. You must also define the critical roles and leadership positions within the company that require the development of specific talent and skills. These types of skills required can then become the focus of the development programs for the talent in the organization. Defining all of these things to ensure that everyone is speaking the same language is the first “do”.

2. Describe what it all means; be transparent.

Next is to be transparent about the talent management definitions, process, and programs. You must be open with your workforce so that they understand what it all means to them. Refer back to the opening paragraph about treating people like people and reflect for a moment about yourself. Do you operate much better and feel much more comfortable and confident when you have an understanding about your career development and the process your company employs to manage and develop employees? The same applies to the rest of the workforce in your organization. They want to know how they are performing and understand what their potential is and what their possible career paths may be. Be up front about this information with the employees and be sure they are well educated on what it takes to advance within your company as well as what it means if they choose not to advance.

3.Discuss career aspirations with employees.

The third “do” is vital to ensuring that your talent management and development programs are impactful. You must know what employees’ career aspirations are before planning out their career development path. You must also know what motivates and inspires them at their particular career stage (i.e., young professionals might be motivated by something drastically different than mid-career professionals who have families at home). Often times, leaders decide that an employee is high potential and could possibly be the next CEO of a company because of the employee’s performance and drive. However, what if that employee has no desire to be the CEO of the company? It is unlikely that this individual will continue to be successful moving toward that position if he or she does not want it and is not committed to doing what it takes to get there. You must have an open honest discussion with employees about what their aspirations are and whether or not they are willing to do what it takes to reach their desired goals. In the same vain, it is important to know if employees’ aspirations are completely out of alignment with their performance. For example, if an employee expresses desire to be the CEO of the company but, based on past performance and a seemingly unwillingness to take on new assignments, it is clear to the leaders and HR that this person will never advance past a Director-level position, then someone must let this person know the hard truth. Someone must tell him that his aspirations are not in alignment with his performance and then let him know what he must do to better align with his aspirations. It then becomes the employee’s choice as to whether or not he can or will make the effort to do what is required and becomes a test of time to determine whether or not he can be successful in his efforts. It is truly impossible to plan appropriate talent development without understanding the individual employee’s career aspirations.

4. Decide who belongs where.

This next key item is when the various talent identification processes and tools come into play. After you have your definitions of the “talent” in the organization and the critical positions for which you need to ensure you have a pool of skilled employees for, it is time to decide who belongs in which category. This is also where leadership and 360 assessments and performance ratings, as well as the important career aspiration discussion results come into play. These all aid in determining who has the skill and the ability to take on certain positions and who may have the potential to be in a role eventually, but perhaps may need some additional development to prepare for the specific role. These decisions around who belongs in what talent pool and who is considered a high potential versus a subject matter expert, versus a critical technical leader will all feed into the specific talent development plans for the workforce.

5. Differentiate the development.

The final “do” is to actually pull together specific and differentiated development plans for the employees. This type of development can take several formats. First, you want to consider development for all; that is, the general leadership development and basic technical skill development that will be required of all employees in the organization. Next, you want to have special differentiated talent development for the high potential employees who will be the future senior leaders of the company or have been identified to fill critical technical positions in the future. Often times companies have very targeted and focused development courses for this population. And lastly, you want to be sure each employee (especially those high potential future senior leader) has a specified, differentiated development plan to address his or her specific development needs. This type of plan needs to be developed in conjunction with the employee, their leader and the HR department so that it is a managed plan. This will help to ensure that these individuals get exactly the type of growth they need to be ready for the future critical leadership roles.

If we go back through these five “dos” to simplify yet create impactful talent management solutions, we can see how they all are items that each of us, as individuals, would respect and want from our companies and leaders. Remembering to treat people as we want to be treated keeps things in perspective and oftentimes can help simplify seemingly complex items.

Next article topic: Key Steps to Conducting Effective Career Aspiration Discussions with Employees.

Enterprise Content Management: Definition and Benefits

When you run a business or an organization, organizing documents in the long run can get out of hand. Documents are important in any business or organization as it contains ideas, processes and other important things pertaining to the works of a business.

During the first few years of your business, organizing such documents might be easy for you. There are hardly any documents to arrange and organize yet. But, once you start expanding and growing the business, you might need to hire new people to do that for you. But later on, when your business then again grows and expands, a handful of people might not be enough for the job. This is why an enterprise content management can be very helpful. But what is it anyway?

The enterprise content management is an umbrella term for all document management systems there is. It encompasses tools, methods, strategies and processes employed by different businesses and organizations to operate. It is the formal way to store and organize documents for easy access when needed. It is used to capture, handle, store, conserve and deliver the contents found in documents relating to the processes businesses and organizations have. It is used to manage all information relating to the enterprise no matter what form it is. Documents written in paper, electronic data, database and even emails – the enterprise content management manages it all. It is also responsible in converting traditional and digital forms of data such as paper documents and even microfilm.

The ultimate goal of the enterprise content management is to make the document department life of any business or organization easier and better. From storing to preservation, handling and even delivery of documents to certain people. It aims to simplify the organizational process of documents to make the life of people tasked to such easier.

Aside from that, the business or organization greatly benefits from having such system in their company to file documents. For one, it improves efficiency. When you need a file, all you have to do now is input a word or a phrase in the search box to find it. It will appear right before your eyes in a matter of seconds. Whereas, the old way of storing documents would take you hours before you can find the document you are looking for.

Two, it gives you better control of your files. You can program some documents or even all of your documents as to who can only view them. This gives you not only better control over who can access your documents but also give you more privacy especially for important documents.

And three, it helps reduce cost. Now you don’t have to hire a bunch of people to organize your files and documents. You can hire just one person to do all the sorting.

Having enterprise content management has its many benefits to a business. This is particularly important when you want to grow your business and eventually expand. It provides improved efficiency, better control over your data as well as reducing costs. Now your files are stored properly and securely.

Management Definition

The young generation of our nation is so influenced by the positive consequences associated with management education that there has been tremendous growth in the number of people wanting to pursue studies in this area. This has led to the emergence of many business schools; institutes that offer business management as an area of study.

In India, management education has been derived from Western management practices. Considering the increasing tendency of young men and women pursuing higher studies in this field, there is an urgent need to redefine the course pattern and include subjects that will prepare a future generation of managers to resolve all the general issues faced by most businesses. The present situation demands a whole new batch of experts who get trained to not only realize business practices, but also understand the ethical conflicts that must be avoided. After the Satyam case, many top level managers have raised a question on the ethics of management practice. According to them, the course content must include values and ethics that drive good management practices and teach potential managers to steer away from management malpractices.

In Indian education, there is a gap between the theoretical knowledge and practical application of business concepts. This gap needs to be filled. Hence, institutes, these days, focus on including more case-study based teaching methods. Also, students are made to work on live business projects as part of their coursework. This prepares them to face on-field business challenges. Many schools refer to Indian Vedas, Shashtras, and epics to draw some inferences of management practice. It must be noted that management itself is a discipline that has evolved from fundamental disciplines of psychology, economics, computer science, mathematics and so on. Hence, India has tremendous potential to develop the best management course content and deliver top class managers not only to India, but to the world too.

Initially, this area of study comprised of functional areas like finance, marketing, and human resource management. Today, it covers many more functions like operations, information technology, international business, supply chain, retail, risk analysis, aerospace, and so on. With the private sector entering India, well educated and trained management professionals are in high demand today. This is beneficial to nation’s economy as well. It will help grow businesses and incorporate more business sectors, thus improving professionalism, and as a result, the economy. We should carefully plan and invest in the education sector for better future of our upcoming generation.

Finding Out The Best Time Management Definition

For a definition to be effective and achieve its primary purpose which is to shed light on some ambiguity; So, a picture perhaps? They say a picture is worth a thousand words and since my editor will not give me that luxury lets paint that picture shall we? But how does a picture accomplish the tricky business of time management definition?

Enter life management as background. Life management is how we manage our health, finances and social interactions. All these are a product of our personal productivity which will dictate how well we eat, how long we sleep spend time with our families and friends.

Personal productivity is itself a factor of a skill set that one has to perfect to achieve these desired results. These skills are things that are inherent in us but which need to be fine tuned. Our ability to learn new things. The propensity to handle stress and control our minds. Good organizational skills, sound decision making, and the secret ingredient to stellar personal productivity and my personal favorite Time management!

Time management is part of personal productivity. However, time management is also the sum of a separate set of skills.

Goal management is critical as we are basically directionless as long as we have no goals. As is the case with most people we have several goals that we would like to achieve but without a task management system we end up not doing most of these things. It is imperative to know what needs to get done!

Prioritization becomes a necessary skill in dispensing with the most important things first. Well all these things ca not get done at the same time right? That is why some clever chaps came up with the modern calendar on your phone. Use it to make sure you are always doing what needs to get done!

There are two more skill sets that are crucial to nailing time management. These are managing procrastination which we all know all too well and having a follow-up system to ensure that every activity we undertook came to a conclusion regardless of the eventual out come of the said project! I will accept your accolades now on an effective time management definition.

Time Management Definition – The 6 Essential Elements

Time management is an invaluable skill necessary to live a quality life. In our current society, people are constantly struggling to attend to their duties and responsibilities and find time for leisure, family and self. In order to handle the demands of life without going crazy, one should learn the ability of management. However, what is time management?

Before going into the six essential elements that comprise the time management definition, it is important to know how this skill influences an individual’s overall quality of life. Time is one of the skills that an individual has to learn to be productive. A person’s productivity is measured on how much he can do and achieve at a given period. Personal productivity is one of the vital elements of life management. If one can master life management, one can live life to its fullest.

Now that the relationship of time management, personal productivity and life management is made clear, it is time to move on to the six essential elements of the management definition.

Managing Goals: Goals are important in a person’s life. Without goals, one will wander aimlessly through life, haunted by the feeling of not accomplishing anything. Personal goals will steer an individual in the right direction and will help this person focus his strengths in achieving that goal. Thus, at the end of the day, this individual will have a feeling of self-accomplishment.

Managing Tasks: Every person tackles important tasks everyday. Managing these tasks is imperative to make sure that an individual do not end up with too many things to do. In addition, managing tasks will ensure that a person do not forget any important errands or miss any deadlines.

Prioritize: Learning to prioritize is also a good skill to complement managing tasks. Since time is very limited, it is vital that a person completes his priorities first before anything else. That way, a person gets closer to accomplishing his goals every single day. Prioritizing is simply knowing what is necessary to finish a goal and knowing what to do next.

Utilizing the Calendar: A calendar is important to manage one’s time fully. Whether it be a desk calendar or an electronic one, it is critical that a person have one. It is also recommended, if you have multiple calendars (Outlook, mobile phone, PDA, desk calendar), that all calendars be synchronized so as not to miss anything.

Procrastination Management: Everyone has a tendency to procrastinate and, for some, it is a feeling that is very difficult to resist. However, for one to be a successful time manager, one must learn to resist the calls of procrastination.

Reminder Systems: A good follow-up system is necessary so old tasks or projects are not forgotten. There are new things to do each day that might need much attention and a good reminder system will definitely help manage all of these tasks.

Time management definition: Overall, time management is a skill to help an individual manage his time to accomplish his tasks, reach his goals, and still make time for himself.